January–March: watch the quiet house
Long gaps between visits let small leaks, heat failures and storm damage grow. Set a dependable inspection cadence based on the property, weather and insurer requirements.
- Check heat, water, visible plumbing and signs of moisture
- Inspect after meaningful wind, rain, freezing or coastal-flood events
- Confirm exterior doors, windows and roof-access areas remain secure
- Update the major-system and reserve plan
April–May: open before the rush
Book work before the Memorial Day bottleneck. Test the property as a guest would and leave time for parts, re-inspection and contractor follow-up.
- Service HVAC and confirm every room reaches temperature
- Run fixtures, drains, water heater, appliances and outdoor showers
- Inspect decks, stairs, railings, siding, windows and roof-visible areas
- Test safety equipment and confirm required certificates
- Deep clean, inventory and refresh guest instructions
Every turnover: use one short inspection
The cleaner or turnover lead is often the only person seeing the home every week. Give that person a specific, photo-friendly checklist and a clear escalation contact.
- Look under sinks and around toilets, showers and appliances for water
- Check HVAC operation, filters and blocked returns
- Test remotes, Wi-Fi and high-use appliances
- Scan decks, furniture, railings and entry locks
- Set out trash and recycling for the correct zone and day
Treat water as the highest-cost early warning
Make active leaks urgent and investigate recurring stains, slow drains or musty smells. Record the location and photo date so different helpers do not repeatedly reset the same symptom without finding the cause.
September–December: close and prepare
After the rental rush, document wear while it is visible and schedule work that cannot happen during weekly turnovers.
- Complete a detailed post-season condition review
- Clear exterior drainage paths and secure outdoor items
- Confirm the water, heat and winterization plan
- Schedule exterior cleaning or repairs at a surface-appropriate time
- Refresh emergency contacts and access instructions
For general planning only. Confirm current requirements, pricing and property-specific decisions with the cited source or an appropriately qualified professional.